Bylaws
Davis Rodeo Club
Official Bylaws
Article I: Name, Mission, Purpose
Section 1: Name
Section 2: Mission
Section 3: Purpose
Article II: Membership
Section 1: Membership
Section 2: Requirements
Section 3: Absences from Meetings
Section 4: Dues
Article III: Officers
Section 1: Officer Positions and Terms
Section 2: Officer Duties
Section 3: Removal from Office
A. Failure to Perform Duties
B. Failure to Maintain Active Status
Article IV: PARLIAMENTARY AUTHORITY
Section 1: Decision Making and Voting
Section 2: Officer Elections
Section 3: Conflict Resolution
Section 4: Bylaw Review and Amendment Process
Article V: Meetings and Events
Section 1: Event Conduct
Section 2: Meetings
Section 3: Other Events
A. Restricted Club Events
B. Open Club Events
C. Competition Events
Section 4: Helmets
Section 5: Liability Waivers
Section 6: Stallion Rule
Section 7: Dog Rule
Section 8: Animal Welfare
Section 9: Alcohol, Tobacco, and Drugs
Article I: Name, Mission, Purpose
Section 1: Name
Davis Rodeo Club
Section 2: Mission
The Davis Rodeo Club is committed to bringing members of the UC Davis campus and surrounding communities together to celebrate our agricultural roots and to recognize our western way of life through educational events, barbeques, rodeos, and other competitions.
Section 3: Purpose
The Davis Rodeo Club is dedicated to the preservation of the sport of rodeo through teaching events, such as clinics and playdays, as well as educational seminars and public outreach.
Article II: Membership
Section 1: Membership
Davis Rodeo Club is open to members of the UC Davis community, as well as outside community members. The only members allowed to take part in a vote are current UC Davis undergraduate students. Members from the community may partake in any event held by the Davis Rodeo Club, but may not be permitted to vote in any official matters. An active member list will be posted under the member section on the club website.
Section 2: Requirements
Active member status is defined by the following terms:
1) Attendance at a minimum of three events per quarter, one of which must be a general meeting
2) Payment of all appropriate fees and dues
Section 3: Requirement Exceptions
The meeting requirement may be waived. A valid absence may include a class conflict or medical reasons. Any absence not excused by the preceding clause may be appealed to the Officer Board. All appeals must be submitted to the Board in writing, and the member in question will be notified of the status of their absence following the next Officer Meeting.
Section 4: Dues
A quarterly fee will be assessed to all members of the club. This fee will be decided upon by the officers and presented to the club at the first general meeting. All changes in the amount due will be at the discretion of the officers. Dues must be paid by all members by the third event attended, or they will no longer maintain active member status.
Article III: Officers
Section 1: Officer Positions and Terms
The following positions will be available for election each academic year: President, Vice President, Secretary, Treasurer, and Event Coordinator. Each officer will serve for the entire academic year. Officer positions are only open to undergraduate members with active status.
Officers will be elected into office during the first meeting of the academic year. The offices of President and Treasurer may only be held by active members of the previous academic year. The offices of Vice President, Secretary, and Event Coordinator may be held by (but are not limited to) first year members.
All officers are required to attend all pre-scheduled Officer Meetings throughout the year, as well as two of the three general meetings, and must maintain Active Member Status.
Section 2: Officer Duties President: shall preside over all meetings, keep contact with Faculty Advisor, be the primary contact for all official paperwork, oversee the proper functioning of the Davis Rodeo Club, and maintain the official Davis Rodeo Club website.
Vice President: shall assist the President whenever needed, preside over meetings in the absence of the president, be listed as a secondary contact for all necessary paperwork, and act as club historian.
Secretary: shall record and make available notes from all general meetings, be responsible for the keeping of the bylaws. All meeting notes must be made available to the club no later than 72 hours after the ending of the meeting. The secretary must notify members of an event at least 7 days prior. Should information not be entirely available at that time, they must follow up with information as soon as it is released. Additionally, they must send out reminders at least two days prior to the event.
Treasurer: shall maintain complete and accurate financial records; this includes, but is not limited to: refunds, payments, deposits, and withdrawals. The treasurer will be the primary contact for all banking needs, and must maintain the Davis Rodeo Club bank account.
Event Coordinator: shall maintain a list of local events, plan club events, and form event committees.
Section 3: Removal from Office
In the event that an officer is unable to fulfill the duties of their position or participate as active status, he/she may choose to step down voluntarily or will be removed from office.
A. Failure to Perform Duties
Should the Active Members decide that an officer is not fulfilling their duties, they may be issued a warning. At the following general meeting, a vote will take place to remove the officer from their position. A vote of 2/3 for the affirmative must be obtained in order to remove the officer from the position. The officer may choose to appeal their case to the club prior to voting.
A new officer will be elected as quickly as possible to serve the remaining term of office. A nomination and voting process will take place under the same regulations outlined above.
B. Failure to Maintain Active Status
If an officer will not be able to or has not maintained their active officer status for a given quarter, the officer will automatically be removed from office. Members will be notified immediately and the position will be filled at the next general meeting.
Article IV: PARLIAMENTARY AUTHORITY
Section 1: Decision Making and Voting
Voting rights belong solely to active UC Davis undergraduate members.
Section 2: Officer Elections
Officer positions are to be held solely by active UC Davis undergraduate students. Nominations for office will be taken prior to the commencement of voting. Self nominations are permitted. After the close of nominations, nominees must present a speech prior to a vote taking place. A majority vote for each position will decide the winner. All voting will be done anonymously. In the event of a tie, a revote must be taken. Should the second round of voting result in a tie, then the nominees may be given the option to joint-run the position.
Section 3: Conflict Resolution
Any conflicts must be brought to the Officer Board prior to the next general meeting. The officer leading the meeting will bring the conflict to the table and the members present will participate in discussion. If a vote is needed to reach a resolution, a simple majority of the present members will pass the vote.
Section 4: Bylaw Review and Amendment Process
Bylaws may be reviewed and revised or amended at a general meeting after giving members notice one week prior. Revision requires 2/3 affirmative vote by the members present.
Article V: Meetings and Events
At least one officer must be present at each meeting or club event.
Section 1: Event Conduct
When at an event, all members must abide by the Davis Rodeo Club rules. The rules and regulations of any hosting facility may override any Davis Rodeo Club rule.
Section 2: Meetings
Three meetings will be held per academic quarter, roughly one per month. The meeting dates will be announced to all members with a minimum of 7 days notice.
Officer meetings will be held before each general meeting in order to discuss current issues, and plan for the general meeting.
Section 3: Other Events
Events will take place at a minimum frequency of one event per quarter. These events include, but are not limited to, the following: educational seminars, playdays, and clinics. Any persons wishing to use a privately owned horse for an event must make private arrangements with the owner prior to the event commencement. All persons participating in horseback events must sign liability waivers (V:6) prior to participation.
A. Restricted Club Events
All Members may participate in a clinic or educational seminar. Priority will be given to Active Members. Any non-members may audit the clinic for a fee set by the Officer Board.
Club Practices may only be attended by paid Members. Practice participants do not need to have obtained active status.
B. Open Club Events
Non-restricted events, such as playdays, are open to the general public, unless otherwise stated by Club Officers or the Event Committee.
C. Competition Events
Any horseback competition will be subject to rules and regulations of pertaining organizations or the event coordinator in the absence of written event rules. Any gymkhana events will follow the rules and guidelines of the California Gymkhana Association. No horse may be entered in an event more than once. Multiple horses may be entered in each event if entry fees are paid for each horse.
Section 4: Helmets
Helmets are required for Club Events. Should a participant wish to not wear a helmet, a Helmet Liability Waiver (V:5) must be signed. If the event facility requires helmet, one must be worn whether or not a Helmet Waiver has been signed.
Section 5: Liability Waivers
All members are required to have active waivers on file. Waivers must be updated each academic year. Waivers include the Club and Health Waiver, the Helmet Waiver, and any applicable Location Waivers.
Section 6: Stallion Rule
Stallions and their handlers must be approved on an individual basis by the officer board prior to any event. If the event facility does not allow stallions, the horse may not be brought onto the premises.
Section 7: Dog Rule
Dogs may be brought to events should the event facility permit it. All dogs at events must be kept leashed.
Section 8: Animal Welfare
Any persons found to be violating any Animal Welfare Guidelines, as set forth by the Professional Rodeo Cowboys Association, may be reported to any officer present at the event. The present officers will review the case, and may remove the participant from the event with a majority vote. Any member found to be in violation may be removed from the event, and will not receive any refunds for money paid. The said person may also be subject to fines, or may be barred from further events.
All consequences will be reviewed by, and voted upon, by the Officer Board.
The Officer Board may chose to remove a horse from competition should it show any signs of lameness, illness or injury.
Section 9: Alcohol, Tobacco, and Drugs
All events, including general and officer meetings, are to be strictly free of recreational drugs and alcohol. The use of tobacco will be permitted only by members that are of legal age. Smoking must take place at a minimum of 50 feet from non-smoking members, or in pre-designated areas. Event facility smoking regulations take precedence over this rule.
Any persons appearing to be under the influence of drugs or alcohol or otherwise appear unfit to participate in the event may be reported to any officer present at the event. The present officers will review the case, and may remove the participant from the event with a majority vote. Any member found to be in violation may be removed from the event, and will not receive any refunds for money paid. The said person may also be subject to fines, or may be barred from further events.
All consequences will be reviewed by, and voted upon, by the Officer Board.
This page was last modified on Thursday, December 31, 2009 01:19:19 PM