Article II: Membership Section 1: Membership
Davis Rodeo Club is open to members of the UC
Davis community, as well as outside community members. The only members
allowed to take part in a vote are current UC Davis undergraduate
students. Members from the community may partake in any event held by
the Davis Rodeo Club, but may not be permitted to vote in any official
matters. An active member list will be posted under the
member section on the club website.
Section 2: Requirements
Active member status is defined by the
following terms:
1)
Attendance at a minimum of three events per quarter, one of
which must be a general meeting
2) Payment of all appropriate fees and dues
Section 3: Requirement Exceptions
The meeting requirement may be waived. A
valid absence may include a class conflict or medical reasons. Any
absence not excused by the preceding clause may be appealed to the
Officer Board. All appeals must be submitted to the Board
in writing, and the member in question will be notified of the status of
their absence following the next Officer Meeting.
Section 4: Dues
A quarterly fee will be assessed
to all members of the club. This fee will be decided upon by the
officers and presented to the club at the first general meeting. All
changes in the amount due will be at the discretion of the officers.
Dues must be paid by all members by the third event attended, or
they will no longer maintain active member status.
Article III: Officers
Section 1: Officer
Positions and Terms
The
following positions will be available for election each academic year:
President, Vice President, Secretary, Treasurer, and Event Coordinator.
Each officer will serve for the entire academic year. Officer positions
are only open to undergraduate members with active status.
Officers will be elected into office during
the first meeting of the academic year. The offices of President and
Treasurer may only be held by active members of the previous academic
year. The offices of Vice President, Secretary, and Event
Coordinator may be held by (but are not limited to) first year members.
All officers are
required to attend all pre-scheduled Officer Meetings throughout the
year, as well as two of the three general meetings, and must maintain
Active Member Status.
Section 2: Officer Duties
President:
shall preside over all meetings, keep contact with Faculty Advisor, be
the primary contact for all official paperwork, oversee the proper
functioning of the Davis Rodeo Club, and maintain the official Davis
Rodeo Club website.
Vice
President: shall assist the President whenever needed,
preside over meetings in the absence of the president, be listed as a
secondary contact for all necessary paperwork, and act as club
historian.
Secretary: shall record and make available
notes from all general meetings, be responsible for the keeping of the
bylaws. All meeting notes must be made available to the club no later
than 72 hours after the ending of the meeting. The secretary must notify
members of an event at least 7 days prior. Should information not be
entirely available at that time, they must follow up with information as
soon as it is released. Additionally, they must send out reminders at
least two days prior to the event.
Treasurer:
shall maintain complete and accurate financial records; this includes,
but is not limited to: refunds, payments, deposits, and withdrawals. The
treasurer will be the primary contact for all banking needs, and must
maintain the Davis Rodeo Club bank account.
Event Coordinator: shall maintain a list of local events, plan club events, and
form event committees.
Section 3: Removal from Office
In the event that an officer is unable to
fulfill the duties of their position or participate as active status,
he/she may choose to step down voluntarily or will be removed from
office.
A.
Failure to Perform Duties
Should the Active Members decide that an
officer is not fulfilling their duties, they may be issued a warning. At
the following general meeting, a vote will take place to remove the
officer from their position. A vote of 2/3 for the affirmative must be
obtained in order to remove the officer from the position. The officer
may choose to appeal their case to the club prior to voting.
A new officer will be elected as quickly as
possible to serve the remaining term of office. A nomination and voting
process will take place under the same regulations outlined above.
B. Failure to Maintain Active
Status
If an officer will not
be able to or has not maintained their active officer status for a
given quarter, the officer will automatically be removed from office.
Members will be notified immediately and the position will be filled at
the next general meeting.